Turning Weeks into Hours with SiftMed

CASE STUDY

Katrina Vinciguerra, Law Clerk

Breedon Mor, LLP

Meet Katrina

Katrina brings over seven years of experience as a Law Clerk. Currently working at Breedon Mor, a civil litigation firm in Ontario, Katrina’s caseload is primarily medical malpractice. She also supports personal injury cases and other civil matters. In her day-to-day role, Katrina spends time doing pre-litigation prep, which includes managing files and preparing cases for discovery.

“I now use SiftMed all the time, if not every day then every other day.”

In the past, Katrina has relied on both manual methods and alternative tech solutions to manage her caseload. Before beginning the assessment of a case, Katrina would spend hours splitting massive PDFs into individual documents, renaming every file to reflect its contents, remerging those files and then uploading the case into something she could review.

This process alone could take up to a week to complete. In some instances, this process required two clerks working together to prepare a single case.

The Solution - Turning Weeks into Hours with SiftMed

SiftMed streamlines the prep process by minimizing tedious, repetitive tasks. When Katrina receives a file, she uploads it straight into SiftMed to start her review - without spending time renaming documents or organizing files.

“When I would get notified by SiftMed that my case was ready and all my records are in chronological order, that alone was the biggest win for me - it saved me so much time.”

Today, Katrina reviews the whole file within SiftMed, flagging documents with critical details, then uses those pages to create notes.

Once the case goes to Discovery, it’s handed over the firm’s Lawyers. From here Katrina uses SiftMed to share notes, provide more details and collaborate internally on the claim. For Katrina’s team, the SiftMed search feature has been incredibly helpful - if you're looking for a specific injury or the date it occurred, they can search the term and immediately view every instance where it's mentioned.

Knowing a medical malpractice case can take years to resolve, the team needs to be able to refresh themselves on the case details as it progresses. Katrina says, “when you export the SiftMed chronology it basically tells the story from start to finish on what happened.” Instead of re-reviewing everything, Katrina can pick up where she left off.

SiftMed has transformed how Katrina and her team at Breedon Mor approach case preparation and review. What once took days of manual work now takes hours, freeing up valuable time for more strategic tasks.

With SiftMed, Katrina’s notes aren’t just static details - they’re interactive tools. Each note she creates links directly to the exact page it was pulled from, eliminating unnecessary digging. Whether she’s working with the lawyers on a Discovery, or revisiting a malpractice case 6 months down the road, Katrina’s notes, along with her chronology, quickly helps her reference or recall critical case details. With SiftMed, Katrina has turned weeks of work into hours.

“You don’t have to pull up a million PDFs, you can just open your notes and go straight to the source. It’s simple.”

Instead of spending time re-reading or re-organizing, Katrina now spends her time focused on building arguments and moving the file forward. SiftMed has become more than just a review tool, it's an essential part of how Katrina reviews cases - enabling her to handle each case with greater speed, efficiency, and confidence.

Learn how SiftMed can streamline your process.